Project Finance Coordinator/Accountant at Action for integrated Sustainable Development Association(AISDA)

• Ensure that the project has effective financial systems, controls, and processes in place that are effectively and efficiently used throughout; Coordinate and develop accounting, financial monitoring, and reporting systems
• Understand, be familiar with and apply system security and safety procedures and requirements to protect the completeness, accuracy and integrity of accounting data and information.
• Develop and implement accurate cash management strategies and undertake the approval of expenditures for staff, suppliers, and other external parties; Manage cash flow and preparation of pipelines for review to ensure availability of funds for the implementation of project activity
• Examine financial data, including that related to procurement, for accuracy and compliance with donor policies and procedures and plan for and facilitate compliance checks and external and internal audits
• Manage, maintain & update Fixed Assets Inventory List by ensuring appropriate, accurate and complete accounting
• Check and authorize entries for correctness – for coding and posting to the QuickBooks ledger system ensuring accuracy and prompt processing into the various accounts.
• Ensure timely and proper filing, maintenance and custody of accounts records & documents in defined area of work for ease of reference and retrieval; Review of all staff accountabilities and claims or refunds; Review of all cheque payments and approval of respective journals.
• Vet and review invoices and other payment vouchers prior to submitting them for approval ensuring accuracy and correctness and that amounts due and payable are indicated on the invoices; Keep proper record of all prepayments, accruals and related accounts.
• Oversee the generation and analysis of monthly financial reports for the project and ensure that advance requests are timely submitted to the donor.
• Prepare for and attend to the needs of internal and external auditors by way of participating in pre-audit meeting, prepare audit schedules as per checklist made available and any other pertinent supporting analysis; Ensure audit preparedness from all units prior to external audits;
• Be responsible for the implementation and clearance of audit issues & recommendations, both internal and external.
• Check and ensure that all monthly tax payments, statutory & regulatory deductions & other returns etc are accurate & complete as well as they are remitted in time. If any follow-ups are necessary, they are done in time; Ensure timely preparation of tax returns & other forms to tax authorities for review by the Regional Office prior to submission.
• Manage and perform other duties as assigned by the supervisor

• Bachelor's / Masters degree in Accounting and Finance and related field from recognized institution plus three years of relevant professional experience in related field.
• Demonstrated experience with the finance/accounting functions of local or International NGOs.
• Ability to conduct all work with the highest level of discretion and honesty according to the principles and procedures
• Proficiency in Peachtree, Microsoft Office Programs, particularly Excel spreadsheets and Word

• Strong analytical and problem-solving skills.
• Effective communication and presentation skills.
• Proficiency in financial software, ERP systems, and Microsoft Office Suite, particularly Excel.

• High level of accuracy in financial reporting and operational processes.
• Ability to align financial and operational activities with strategic objectives.
• Flexibility to adapt to changing business environments and priorities.
• Commitment to ethical standards and integrity in all financial activities.

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