Admin & Operations Coordinator (Scaling Near Vision Glasses Distribution Project)
- Addis Ababa
- Training
- Full-time
- In accordance with LMH’s procurement policy, place office supply orders and facilitate technical team procurement requests.
- Manage and administer both inter-city taxis and 4x4 rentals for field work.
- Coordinate the preparation and submission of all prerequisite documentation required for customs clearance, including certificates, invoices, and customs forms.
- Facilitate licensing and regulatory engagement with the Food and Drug Authority (FDA), ensuring timely acquisition and renewal of all necessary permits and approvals related to imported goods and medical supplies.
- Support end-to-end customs clearance procedures and manage all associated paperwork in compliance with national import regulations.
- Oversee warehouse rental and storage logistics to ensure secure and accessible storage of supplies before distribution.
- Lead the coordination of initial logistics for essential medical and vision screening supplies, including procurement, transport, and delivery to regional distribution hubs.
- Lead regular inventory checks and update stock records to share with the program team, supporting effective planning and reporting to key stakeholders, including the donor and the Ministry of Health.
- Manage vehicle rental services for eyeglasses and screening supply distribution, including the scheduling of drivers and the coordination of delivery routes to woredas and screening sites.
- Oversee the printing, binding, and laminating of all necessary distribution and campaign documents such as intake forms, guidance sheets, and instructional materials to ensure readiness for field use.
- Organize and manage operational field visits to woredas, including travel logistics and coordination with local facilities and district health staff.
- Serve as an operational liaison between Addis-based support teams and field-based implementation teams to ensure smooth delivery of logistics and supplies.
- Review and renew vendor contracts
- Work with Operations Coordinator and Finance Manager to ensure all filings and reports (as they relate to operations or people operations) are submitted on time and complete to the government regulations.
- Ensure that all employees understand LMH policies
- Coordinate logistical aspects of events, including booking transportation and accommodations, arranging venues, managing per diem payments, and ensuring event materials are prepared.
- Bachelor’s degree with experience in the field of logistics, business administration, or a related field.
- Relevant years of experience in operations, procurement, or logistics, ideally in the health or development sector.
- Experience managing customs clearance, regulatory compliance, and engagement with authorities like the FDA.
- Proven skills in coordinating transportation, supply distribution, and warehouse logistics.
- Familiarity with supporting campaign logistics.
- Strong field coordination experience, including liaising with local health staff and managing travel logistics.
- Ability to work independently, manage multiple tasks, and meet deadlines in dynamic settings
OMB Control Number 1250-0005
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