Support the implementation of programme activities based on approved AWP in coordination with the National Rehabilitation Commission (NRC) focusing on achievement of the following results:❑ Support data collection, analysis, and presentation of background information for preparation for effective application of RBM tools and establishment of management targets❑ Support formulation of draft project documents, annual work plans (AWP), budgets proposals and implementation arrangements.❑ Based on approved Annual Work Plan (AWP), support the overall implementation of project activities in the region❑ Support with project business processes with UNDP Project Operational Policies and Procedures (POPP) and UNDP Standard Operating Procedures (SOP). When necessary, provide guidance to project staff on business processes, administrative and other requirements and procedures.❑ Support mainstreaming gender equality in the project implementation, including in data collection and compilation.Coordinate and facilitate capacity building trainings and consultative workshops.focusing on the achievement of the following results:❑ In consultation with NRC, support the identification of capacity building needs and liaise with the CO to identify competent consulting institutions/ICs potentially capable to provide trainings❑ Support designing of workshops that consider and addresses multiple interests, agendas. set out clear objectives and engaging activities; select appropriate tools, materials, resources that are needed to implement activities.❑ Based on approved AWPs, support facilitation of National Regional level consultative DDRworkshops❑ Support procurement of services and materials necessary for the trainings and consultative workshops❑ Closely work with procurement and finance teams to properly file relevant procurement and financial documents; timely settle outstanding advance and other paymentsSupport partnerships and coordination mechanisms with government and non-government partner focusing on achievement of the following results:❑ Support the engagement of wide range of public and private partners, build, sustain and/or strengthen working relations, trust, and mutual understanding between the organization and wide range of stakeholders❑ Support engagements with emerging partners, develop, and manage a strategy and develop approaches to developing and managing these new strategic partnerships❑ Support use available knowledge and ability to forge multi-stakeholder partnerships, and remove any obstacles to resource mobilization and multi-stakeholder funding platforms❑ Conduct stakeholders' mapping using 5Ws (Who is doing What, Where, When and with/For whom)Ensure reporting and communication support focusing on achievement of the following results:❑ Support the organization of weekly briefing sessions with Senior DDR Advisor❑ Support provision of updates to the SMT during monthly Programme/Operations Meetings❑ Support collection and compilation of progress updates from the field and from implementing partners, share monthly/quarterly/semi-annual and annual reports with Senior Advisor DDR.❑ Collect, analyse and present information for monitoring and evaluation of project implementation against project targets as well as for audit purposes. Identify gaps in implementation and provide support in bridging those gaps in consultation with supervisor and partners.❑ Regularly monitor expenditures and commitments against the project budget and relevant plans and provide finance-related information to support project implementation. When necessary, recommend corrective actions and draft various correspondence concerning finance, operations, and budgetary issues.Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:❑ Support the organization capacity building trainings for the project/operations staff on project/programme design, implementation, and monitoring/evaluation❑ Support synthetization of lessons learnt and best practices in project implementation for internal sharing❑ Support provision of sound contributions to knowledge networks and communities of practiceSupport operations related tasks including staff, premises and asset management focusing on achievement of the following results:❑ Support staff welling, and staff safety and security related compliance mechanisms are in place❑ Support supervision of overall office and premise/compound management❑ Supervise staff under direct supervision, support staff to perform respective roles and responsibilities,❑ Support and capacitate staff to develop key performance objectives and evaluate achievementsThe incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.Institutional ArrangementUnder the direct supervision of the DDR Director or his/her designate, the Programme Associate ensures effective delivery of the DDR project, contributing to the overall implementation of project activities designed under the programme.CompetenciesCore
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Business Management- Project Management - Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
Business Management- Resource Management - Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity.
Business Management- Working with Evidence and Data - Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.
Business Management- Communication - Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication: to tailor messages and choose communication methods depending on the audience & Ability to manage communications internally and externally, through media, social media, and other appropriate channels.
Business Management- Operations Management - Ability to effectively plan, organize, and oversee the organizations business processes in order to convert its assets into the best results in the most efficient manner.
Business Management- Digital Awareness and Literacy - Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.
Administration & Operations- Documents and Records management - Overall document (hard or electronic) management registry and retention policy including storing and archiving.
Required Skills and ExperienceEducation:
Secondary school education is required. OR
University degree in Business Administration, Public Administration, International Relations, Law, Development Studies, Social Sciences, Project Management or related fields will be given due consideration in lieu of the advanced university degree
Experience:
A minimum of 6 years (with a high school diploma) or 3 years (with a bachelor's degree) of progressively responsible administrative or project experience is required
Experience in Programme/Project Planning, implementation, monitoring and evaluation is an asset
At least 2 years of experience working with UN system is an asset
Experience and knowledge of spreadsheet and database packages and handling web-based management systems (e.g. Quantum)
Experience in the preparation of financial reports and overviews is an asset
Experience and knowledge of monitoring and evaluation tools is an asset
Experience and knowledge of project management processes is desired
Experience and knowledge of procurement procedures of national/international organizations is desired
Language:
Fluency in English and local language of the duty station is required.
Equal opportunityAs an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.Sexual harassment, exploitation, and abuse of authorityUNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.Right to select multiple candidatesUNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.Scam alertUNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
