HR, Admin & Safeguarding Assistant at Save the Children

Ethiopia
Permanent
Full-time

30 days ago

TEAM/PROGRAMME: HR, Admin & SGLOCATION: MekelleGRADE: 6CONTRACT LENGTH: 6 months (likely to extend)CHILD SAFEGUARDING:Level 3: The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.ROLE PURPOSE: The Safeguarding and Gender Assistant will support the implementation of safeguarding, gender equality, and HR processes across the organization. This role plays a critical part in ensuring that organizational policies on child safeguarding, protection from sexual exploitation and abuse (PSEA), gender equity, and HR compliance are adhered to at all levels. The Assistant will provide day-to-day administrative and operational support, conduct awareness sessions, and contribute to creating a safe, inclusive, and respectful work environment.SCOPE OF ROLE:Reports to: Sr. HR, Admin and SG CoordinatorStaff reporting to this post: NABudget Responsibilities: NARole Dimensions: Role Dimensions

Complexity:

The role requires balancing multiple responsibilities across safeguarding, gender, and HR functions. The Assistant must ensure administrative accuracy while supporting sensitive processes such as safeguarding incident documentation and gender-related interventions. The role involves adhering to strict confidentiality, organizational policies, and safeguarding protocols while maintaining a service-oriented approach. * Relationships:The position works closely with HR and Safeguarding Officers, Program and MEAL teams, field staff, and occasionally with partners or community-level actors. The Assistant may interact with external stakeholders, such as service providers or consultants, on HR and training-related matters. Collaboration with other departments is key for effective cross-functional implementation of safeguarding and gender initiatives. * Communication with Stakeholders:The role requires effective communication skills to deliver safeguarding messages, gender awareness sessions, and HR guidance in a clear and culturally sensitive manner. The Assistant must handle sensitive conversations with care, particularly in safeguarding and gender-related discussions, and escalate concerns appropriately. Timely and professional communication with internal stakeholders at various levels is essential for success in this role. * KEY AREAS OF ACCOUNTABILITY: 1. Safeguarding and PSEA Support

Support the dissemination and implementation of safeguarding and PSEA policies.
Assist in organizing safeguarding inductions and refresher training for staff, volunteers, and partners.
Support in maintaining safeguarding incident records in a confidential and timely manner.
Help with monitoring the implementation of safeguarding risk assessments and mitigation measures.
Ensure safeguarding messages are displayed visibly across offices and project sites.
2. Gender and Inclusion
Assist in implementing gender equality action plans at field and office level.
Support awareness-raising campaigns and gender sensitization training sessions.
Collect and compile gender-disaggregated data for reporting and analysis.
Promote gender-responsive practices in recruitment, staff support, and workplace culture.
3. HR Administrative Support
Support recruitment processes (advertising, shortlisting coordination, scheduling interviews).
Assist with employee onboarding and orientation, including safeguarding and gender components.
Maintain and update employee files and HR databases in line with data protection policies.
Support logistical arrangements for trainings, workshops, and HR-related meetings.
Assist with leave tracking, contract renewals, and staff performance management follow-up.
4. Coordination and Reporting
Work closely with the HR and Safeguarding teams to ensure timely implementation of planned activities.
Assist in preparing periodic reports related to HR, safeguarding, and gender initiatives.
Maintain proper documentation and ensure confidentiality in all matters handled.
Act as a focal point for HR, safeguarding, or gender-related queries when delegated.

1. Safeguarding and PSEA Support

Support the dissemination and implementation of safeguarding and PSEA policies.
Assist in organizing safeguarding inductions and refresher training for staff, volunteers, and partners.
Support in maintaining safeguarding incident records in a confidential and timely manner.
Help with monitoring the implementation of safeguarding risk assessments and mitigation measures.
Ensure safeguarding messages are displayed visibly across offices and project sites.

2. HR

Assist with job postings, interview scheduling, and maintaining applicant records.
Maintain and update employee files and HR databases.
Support onboarding for new hires and coordinate exit processes for departing staff.
Track employee leave and attendance to ensure compliance with policies.
Prepare HR documents such as contracts and letters and handle proper filing.
Provide general administrative support to the HR team.

3. Administrative Support

Support recruitment processes (advertising, shortlisting coordination, scheduling interviews).
Assist with employee onboarding and orientation, including safeguarding and gender components.
Maintain and update employee files and HR databases in line with data protection policies.
Support logistical arrangements for training, workshops, and HR-related meetings.
Assist with leave tracking, contract renewals, and staff performance management follow-up.

4. Coordination and Reporting

Work closely with the HR, Admin and Safeguarding teams to ensure timely implementation of planned activities.
Assist in preparing periodic reports related to HR, safeguarding, and gender initiatives.
Maintain proper documentation and ensure confidentiality in all matters handled.

BEHAVIOURS (Values in Practice)Accountability:

holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

widely shares their personal vision for Save the Children, engages and motivates others

future orientated, thinks strategically and on a global scale.

Collaboration:

builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

values diversity, sees it as a source of competitive strength

approachable, good listener, easy to talk to.

Creativity:

develops and encourages new and innovative solutions

willing to take disciplined risks.

Integrity:

honest, encourages openness and transparency; demonstrates highest levels of integrity

About You

Previous experience supporting recruitment processes, staff induction, or performance management.
Prior involvement in delivering training sessions or facilitating discussions on safeguarding, gender, or workplace behavior.
Familiarity with local labor laws, child protection standards, and HR compliance frameworks.

EXPERIENCE AND SKILLS· Essential

Bachelor's degree in management, Gender Studies, Social Work, Psychology, or a related field.
Minimum 1-2 years of experience in administrative roles in HR, safeguarding, or gender programs, preferably with NGOs or humanitarian organizations.
Knowledge of safeguarding principles, PSEA, and gender mainstreaming practices.

Desirable

Strong interpersonal and communication skills.
Ability to handle sensitive information with discretion and integrity.
Good organizational and time management skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Ability to work with diverse teams and under minimal supervision.
Commitment to gender equality, child protection, and ethical HR practices.

Additional job responsibilitiesThe duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.Equal OpportunitiesThe role holder is required to carry out the duties in accordance with the SCI Equal Opportunities andDiversity policies and procedures.Child Safeguarding:We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.Health and SafetyThe role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.Method of ApplicationPlease attach a copy of your CV and cover letter with your application and include details of your current remuneration and salary expectations. Use the below link to apply: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

JobWeb Ethiopia

Apply Now