Cluster Implementation Support Officer

• Northern Resilience cluster (Amhara and Tigray)
• Rift Valley cluster (Oromia, Sidama, and Central Ethiopia)
• Pastoralist Reach cluster (Afar, Somali, and Dire Dawa)
• Southwest cluster (Southwest Ethiopia, Central Ethiopia, South Ethiopia & Oromia)

• Assist in developing detailed activity plans and operational timelines in collaboration with project teams.
• Support project start-up activities including team orientation, stakeholder briefings, and launch events.
• Contribute to refining technical approaches and ensuring readiness for implementation.

• Monitor implementation progress and provide day-to-day support to ensure activity delivery meets quality and schedule expectations.
• Coordinate with program, technical, and operations staff to ensure smooth execution of project activities.
• Facilitate coordination among implementing partners, government stakeholders, and community actors.
• Provide administrative and logistical support for program-related meetings, workshops, field visits, and events in both Addis Ababa and the regions.
• Support tracking of program expenditures and ensure adherence to approved budgets, working closely with finance and operations teams.

• Provide day-to-day administrative and operational support to ensure smooth project implementation.
• Support in budget monitoring, expense tracking, and financial documentation for project activities.
• Support preparation of operational reports, workplans, and progress updates.
• Oversee the use of project vehicles and drivers, maintaining accurate usage logs and coordinating with the transport and fleet manager to ensure efficient operation.

• Coordinate travel arrangements, accommodation, and transport for project staff, consultants, and stakeholders.
• Ensure timely delivery and distribution of project materials, equipment, and supplies to field locations.
• Maintain updated inventory records of project assets and oversee proper use and storage.
• Support organization of workshops, trainings, and meetings, including venue booking and participant management.

• Liaise with regional and local government counterparts and other partners to align efforts and ensure local ownership.
• Represent the project in stakeholder meetings and technical working groups as assigned by the Project Manager.
• Support the organization of coordination meetings, joint planning sessions, and learning events.

• Support performance monitoring, field reviews, and quality assurance visits.
• Support the preparation of high-quality project performance reports, including quarterly, annual, and ad-hoc reports for the donor and other stakeholders.

• Identify technical or operational gaps in implementation and support solutions through training or mentorship.
• Assist in the development or adaptation of training materials, job aids, and implementation tools.
• Participate in or lead on-site coaching and capacity-strengthening activities for field teams.

• Promote adherence to donor regulations, internal policies, and quality standards in all project activities.
• Help identify and mitigate implementation risks in collaboration with the Project Manager.
• Contribute to project reviews, audits, and compliance assessments as needed.

• Monitor activity-level expenditures and ensure alignment with approved budgets.
• Support procurement and logistics planning to ensure timely availability of materials and services.
• Participate in budget tracking and resource forecasting exercises.

• Document project experiences, lessons learned, and best practices.
• Contribute to internal and external knowledge-sharing platforms.
• Support the preparation of reports, case studies, and communication materials.

• Bachelor’s degree in public health, Development Studies, Project Management, or related field (master’s degree preferred).
• Minimum 5 years of experience in project implementation within an NGO or development context.
• Experience in coordinating implementation activities with partners, local government, and technical staff.
• Strong understanding of donor-funded projects and compliance requirements.
• Excellent communication, planning, and interpersonal skills.
• Proficient in Microsoft Office and basic project tracking tools.
• Willingness to travel to project implementation sites.
• Proficiency in Amharic and the local language of the cluster is mandatory for this position.

• Strong coordination and problem-solving abilities
• Effective communication and interpersonal engagement
• Results-driven with attention to detail
• Adaptability and flexibility
• Commitment to teamwork and collaborative work environments
• Upholding organizational and donor standards

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