Admin Assistant (Sebeta) at BGI Ethiopia

• Serve as the head of department's first point of contact with people from both inside and outside the company
• Completes a broad variety of administrative tasks for the head of department including managing a calendar of appointments; completing reports; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
• Receives and deals with telephone calls professionally, re-direct or take messages and take initiative to deal with queries.
• Sorts, distributes and responds or draft responses to incoming mail in a timely and efficient manner.
• Organizes and attends meetings and ensure the head of department is well prepared for meetings.
• Arranges travel, visas and accommodation and, occasionally, travelling with the senior manager to take notes or dictation at meetings or to provide general assistance during presentations.
• Plans, coordinates, and ensures the head of department's schedule is followed and respected.
• Performs other related duties as assigned.

• The position requires a minimum of bachelor's degree Management, Business Administration or related field of studies.
• 4 or 1-year respective experience in supporting Executives, preferably in Business Organizations
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
• Strong communication skills (via phone, email, and in-person)
• Experience exercising confidentiality with sensitive company information.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Advanced in English, Amharic and Afan Oromo. Knowledge of French language would be an advantage.

JobWeb Ethiopia