Job Category: LogisticsDegree Level: Bachelor's DegreeJob Description:Role and responsibilitiesThe purpose of the Logistics Team Leader position is planning, organizing and coordination of the logistics and procurement duties, functions and responsibilities to ensure efficient and effective delivery of goods and services in support of programme implementation in NRC Afar.Generic Responsibilities
Ensure compliance with NRC policies, guidelines and standards.
Specific technical responsibility for implementation of the support functions
Provide specific technical support and capacity building towards support staff.
Monitor the progress of team activities and ensure they are implemented according to standards.
Implement complex systems and procedures in line with NRC policies, SOP's, and handbooks.
Line management of Logistics team
Compliance with and adherence to NRC policies, guidance and handbooks and donor/auditor requirements
Responsible for ensuring quality support to project implementation effectively and efficiently.
Ensure proper filing of all logistics documents and the implementation of SSD Policy (Securing Support Documents) including programme reconciliation of deliverables.
Responsible for technical capacity building of Rakhine Logistics staffs
Specific Responsibilities
Ensure the NRC asset list is up to date and accurate at both area and field level.
Oversee all logistical procedures are followed by the projects.
Check all logistic procurement documents before signature to ensure they are in line with NRC regulation and with donor's regulation Record personal location tracking for both national and international, leave records.
Check all logistic-related contracts are in line with NRC guidelines and procedures.
Ensure that transparency and accountability are always met within our procurement procedures and within logistic procedures.
Setup Suppliers Pre-qualification, Long Term Agreement (LTA) or Framework Agreement (FWA) in area and field level as required and feasible
Schedule and ensure preventive and repair maintenance of NRC owned and right to you access vehicles.
Manage vehicle movement plans.
Supervise warehouse management of the Area Office and Field Offices.
Complete reconciliation of fuel use and other stock items when required.
Respond fully to spot checks on transactions and have a particular responsibility towards maintaining transparency and accountability within logistics and procurement.
Ensure quality and cost efficiency for procurements at area and field level.
Prepare and submit logistic related reports in line with donor's requirement in timely manner. Assist Logistic manager in preparing reports for donors and audit purpose when required.
Regular field visits for logistics compliance spot check and to provide necessary trainings.
Lead logistics team ensuring quality supports to project implementation analyzing all logistical supports and data, monitoring all support functions and prepare appropriate reports for same. Develop and maintain a database of records to ensure smooth delivery for all projects as per the procurement plan.
Ensure proper filing of all logistics documents in all offices as well as on NRC's cloud-based filing tree storage system O365
Other additional task assigned by line manager.
Qualifications:CompetenciesCompetencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:Professional CompetenciesThese are skills, knowledge and experience that are important for effective performance.Generic professional competencies:
Minimum 2 years of experience of logistics and supply chain in humanitarian sectors
Bachelor Degree in logistics or supply chain management
Previous experience from working in complex and volatile contexts
Documented results related humanitarian logistics management and supply chain system
Local context knowledge of private & public services network
Sufficient in English language proficiency in both written and verbal
Context/Specific skills, knowledge and experience:
Initiative/Innovative skills and sufficient ICT knowledge
Ability of contextual skills, analytical skills and problem solving skills
Organizational management skills and efficiency of handling multi-tasks
Excellent communication, presentation and interpersonal skills
Ability to work under pressure, independently and with limited supervision
Knowledge on standard safety and security concerns, local contexts, and geographic locations
Behavioural Competencies
Planning and delivering results through others
Managing resources to optimize results
Empowering and building trust
Performing and prioritizing well under pressure
Communicating with impact and respect
Handling insecure environments
About Us:The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.Together, we save lives and rebuild futures.Safeguarding is central to NRC's work. We expect all employees to:
treat everyone with respect and dignity
contribute to building a safe environment for all
never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)
always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH
About the Team:The Norwegian Refugee Council (NRC) Geneva leads NRC's representation with the IASC and UN agencies, and coordinates donor engagement with the UN and Swiss donors. NRC strives to assist and protect vulnerable and displaced people during crises, especially in situations of conflict. Established in 1946, NRC is an independent, humanitarian, non-profit, non-governmental organisation working in around 31 countries with approximately 14'000 staff. NRC employs a rights based approach, challenging those with responsibility to uphold the rights of displaced people set out within national and International Laws. NRC endeavors to secure the acceptance of local stakeholders for activities and is committed to the principles of humanity, neutrality, independence and impartiality.NRC seeks to engage with all relevant actors in order to promote the full respect for the rights of displaced and vulnerable people; secure and maintain access for humanitarian operations and promote the achievement of durable solutions. NRC Geneva, with the Internal Displacement Monitoring Center (IDMC), are NRC's primary presence in Geneva.
